Concept of Representative Office

 

Representative Office (RO) is established by foreign companies and act as a liaison office. A RO is not considered to be a separate legal entity, is not allowed to directly engage in business activities for profit，but mainly undertakes the liaison and consultation work on the head office's related e business. RO can't receive payments from its clients, issue official invoices, or signing sales or purchase contracts.

 

Advantages of Setting up a Representative Office (RO)

 

1. Conduct quality inspection on goods and provide promotional materials to potential clients or trading partners

2. Handle market research, sourcing, project investigation and publicity activities for its parent company, who in turn to execute trading function.

3. Open bank accounts and employ staff to maintain liaison with customers and suppliers.

4. Act as a coordinator for activities of parent company in China

5. Disseminate information about new products and services of parent company

 

Name of RO
 

The name of the Representative office should be in the form of "Name of the Enterprise + Name of the City + Representative Office".

 

RO Registration Procedures

 

1. Apply for Registration Certificate with Administrative Bureau of Industry and Commerce.

2. Chops made by Public Security Bureau

3. Organization Code License issued by Quality and Technical Supervision Bureau

4. State tax certificate registration

5. Local Tax certificate registration

6. Apply for Foreign Exchange Registration Card

7. Apply for permit for bank account opening，open foreign currency and RMB account

 

Needed Documents for RO registration

 

1.  2x original of Articles of Association of parent company notarized by local lawyer and endorsed by Chinese embassy or consulate overseas.

2.  2x original legal business certificate for more than two years and domicile certificate of parent company notarized by local lawyer and endorsed by Chinese embassy or consulate in that country.

3.  2x original Bank Reference Letter from investor's bank to declaring good standing, and notarized by local lawyer and endorsed by Chinese embassy or Chinese consulate overseas.

4.  Certificate with company stamp or signature of lesser and 2x landlord identification documents

(The lessee should be acted by chief representative, or parent company. The area is required no less than 30 ㎡ and for office use only with more than one year’s rent and the lease) contract should be endorsed by local Housing Management Authority

5.  Appointment Letter issued by parent company notarized by local lawyer and endorsed by

Chinese embassy or consulate in that country

6.  Authorization Letter issued by parent company notarized by local lawyer and endorsed by Chinese embassy or consulate in that country

7.  Chief Representative, general representative’s passport notarized by local lawyer and endorsed by Chinese embassy or Chinese consulate overseas.

8.  The resume of the chief representative, general representative

9.  China Chief Representative documents: 6 photos (2 inches size), passport copy and resume.

10.  If there are Representatives to be stationed in China in addition to the Chief Representative, 3 photos (2 inches size), the resume and passport copy of Representative(s) are required;

 

Important note: Parent company must be established for more than 2 years.

 

Time Needed
 

Once all the necessary documents for application are ready for submission, the whole procedure will be finished within 20-25 working days.

 

Our Service

 

1. Sample Document of Appointment Letter, Authorization Letter

2. Both Original and Duplicate Copy of Registration Certificate

3. Having a corporate seal engraved by the public security authorities

4. Seal Carving Registration card

5. Organization Code Certificate

6. Digital Certificate of Organization Code Certificate

7. National Tax and Local Tax Certificates

8. Assist bank opening, but not including the bank charges

9. Three seals (office seal, personal seal of chief representative and financial seal)

 

RO Tax Information

 

Once the Representative Office is established, it is required to report to the Tax Administration Department monthly (for business tax), quarterly (income tax) and annually. The most common basis is the cost-plus-basis. As at April 2002, the total tax burden under this assessment method is approximately 5-10% of the operating expenses incurred by the representative office.

ZANYA provides accounting services for our clients; you are welcome to contact us for more information.

 

Follow-up Service of RO

 

ZANYA provides a series of business follow-up services such as, prepare monthly financial statements for tax filing purpose, monthly bookkeeping and tax return, and file Corporate Income Tax Return quarterly, internal auditing, financial planning and tax layout, Audit of Financial Statements and China policy & market study. Etc.

 

For further information or assistance, please feel free to contact us

 

Tel: (86.20); 37887606       Mobile: 13928789801 (You can inquire in English)

Fax: (86.20);37887609       E-mail: info@zanyaco.net

Msn: zanyaco@msn.com        Skype: zanyaco

QQ: 2696999073               Website: http://www. companyformation86.com

Address: Room 1703,KB Digital Plaza,Shi pai xi Road,No.8,Tianhe District,Guangzhou